Uploading Documentation

University of Guelph students

The University requires proof of identity and citizenship before releasing student ID cards. Please carefully review the criteria to obtain your student ID card below. The number and types of documents required depend on your place of residency and citizenship status.

Uploading documentation

Students can upload the required documentation on WebAdvisor by following the steps below. We accept scanned copies and photos of documents. If you are a Canadian citizen and are submitting a copy of your passport, you do not need to submit additional documents and do not need to complete steps 9 or 10 below.

 

  1. Go to WebAdvisor and click the "Access WebAdvisor" button.
  2. Enter your U of G central login username and password.
  3. Expand the menu on the left-hand side and select User Options. Then, click on “My Documents.”
  4. In the table, locate the row with the description "Id Card Verification #1" and click on the "Upload" link for that row (last column on the right).
  5. After reading the information on this page carefully, check off the box for "I understand that I need to confirm my mailing address on WebAdvisor."
  6. Click the "Choose Upload File" button and select your document, or drop your file into the boxed area. You can only submit one document on this page. Files must be smaller than 5MB. Accepted file types are PDF, JPEG, JPG, PNG, TIF and TIFF.
  7. Click the "SUBMIT" button at the bottom of the page.
  8. Click "SUBMIT" in the "Confirm File Upload" window that pops up. The next screen confirms that your document has been successfully uploaded.
  9. If you are required to upload a second document, return to the "My Documents" page, select the "Upload" link for "Id Card Verification #2," and repeat steps 5 to 8.
  10. If you are required to upload a third document, return to the "My Documents" page, select the "Upload" link for "Id Card Verification #3," and repeat steps 5 to 8.

 

We will contact you at your U of G email account if there are any issues with the uploaded documents.

Confirming your mailing address

Once you have submitted your photo and the University has received the required documents, your student ID card will be sent to the mailing address we have on file. Please ensure we have the correct mailing address on file. Log in to WebAdvisor, click on “User Options” on the left and then click on "User Profile." If you need to change or add a mailing address, see the instructions for changing or adding an address.

 

Criteria to obtain your student ID card:

All documents listed below must be valid (i.e., not expired) and in the same name as the applicant. The name must be the same as the name on the application and in the University's records systems. If there has been a legal name change, a marriage certificate or other documentation supporting the name change must be provided.

If you are a Canadian citizen:

  • Option 1: Your valid Canadian passport
    OR
  • Option 2: Both your birth certificate issued by a Canadian jurisdiction and one piece of valid, government-issued photo ID
    OR
  • Option 3: Your Canadian Citizenship Card or Certificate of Canadian Citizenship and one piece of valid, government-issued photo ID

If you are a permanent resident of Canada:

  • Option 1: Your valid Permanent Resident Card and one piece of valid, government-issued photo ID
    OR
  • Option 2: Confirmation of Permanent Residence (IMM 5292 or IMM 5688) and one piece of  valid, government-issued photo ID
    OR
  • Option 3: Record of Landing (IMM1000) and one piece of valid, government-issued photo ID

If you are an individual recognized by the federal government as being registered under the Indian Act, we will accept either the Canadian Certificate of Indian Status or the Secure Certificate of Indian Status (SCIS).

If you are an International student:

  • Your current (non-Canadian) passport is required.
  • Please also submit your valid study permit. For information about study permits, contact an International Student Advisor.

Submission Deadline

All Campus Cards will be mailed to the students. The due date for photo and document submission is the end of July, so the office is able to mail your card in a timely manner.

Any submissions after August 15th 2022 will have to be picked up at the Campus Card Office.

Any photographs received during the move in weekend in September will be subjected to a late processing fee of $25. Photographs received during the move in weekend will not be processed in time for advance printing.  If you miss the deadline, or are unable to submit a digital image, your card will be printed when you arrive on campus. You can expect delays and long wait times.