Uploading Documentation

University of Guelph students

The University requires proof of identity and citizenship before releasing student ID cards. Please carefully review the criteria to obtain your student ID card below. The number and types of documents required depend on your place of residency and citizenship status.

Uploading documentation

Students can upload the required documentation on WebAdvisor by following the steps below. We accept scanned copies and photos of documents. If you are a Canadian citizen and are submitting a copy of your passport, you do not need to submit additional documents and do not need to complete steps 9 or 10 below.

 

  1. Go to WebAdvisor and click the "Access WebAdvisor" button.
  2. Enter your U of G central login username and password.
  3. Expand the menu on the left-hand side and select User Options. Then, click on “My Documents.”
  4. In the table, locate the row with the description "Id Card Verification #1" and click on the "Upload" link for that row (last column on the right).
  5. Click the "Choose Upload File" button and select your document, or drop your file into the boxed area. You can only submit one document on this page. Files must be smaller than 5MB. Accepted file types are PDF, JPEG, JPG, PNG, TIF and TIFF.
  6. Click the "SUBMIT" button at the bottom of the page.
  7. Click "SUBMIT" in the "Confirm File Upload" window that pops up. The next screen confirms that your document has been successfully uploaded.
  8. If you are required to upload a second document, return to the "My Documents" page, select the "Upload" link for "Id Card Verification #2," and repeat steps 5 to 8.
  9. If you are required to upload a third document, return to the "My Documents" page, select the "Upload" link for "Id Card Verification #3," and repeat steps 5 to 8.

 

We will contact you at your U of G email account if there are any issues with the uploaded documents.

Criteria to obtain your student ID card:

All documents listed below must be valid (i.e., not expired) and in the same name as the applicant. The name must be the same as the name on the application and in the University's records systems. If there has been a legal name change, a marriage certificate or other documentation supporting the name change must be provided.

If you are a Canadian citizen:

  • Option 1: Your valid Canadian passport
    OR
  • Option 2: Both your birth certificate issued by a Canadian jurisdiction and one piece of valid, government-issued photo ID
    OR
  • Option 3: Your Canadian Citizenship Card or Certificate of Canadian Citizenship and one piece of valid, government-issued photo ID

If you are a permanent resident of Canada:

  • Option 1: Your valid Permanent Resident Card and one piece of valid, government-issued photo ID
    OR
  • Option 2: Confirmation of Permanent Residence (IMM 5292 or IMM 5688) and one piece of  valid, government-issued photo ID
    OR
  • Option 3: Record of Landing (IMM1000) and one piece of valid, government-issued photo ID

If you are an individual recognized by the federal government as being registered under the Indian Act:

  • Option 1: Canadian Certificate of Indian Status
    OR
  • Option 2: The Secure Certificate of Indian Status (SCIS).

If you are an International student:

** Please Note: We understand that study permits for international students are typically issued upon arrival in Canada. To ensure a timely issuance of your student card, we kindly request that you submit your study permit through Web Advisor upon your arrival. If you have any questions or concerns regarding the submission of your study permit, please contact our office for assistance. There will be no late processing fee for delays in receiving study permits.

If you are an Exchange Student with a duration of stay less than six months:

  • Your current (non-Canadian) passport is required.

If you are an Exchange Student with a duration of stay exceeding six months:

  • Your current (non-Canadian) passport is required.
  • Valid study permit.